Our Uncompromising Privacy Commitments

At Veritas Virtual Academy LLC, student safety and data privacy come before everything else.

• We DO NOT sell or rent student data to third parties.
• We DO NOT train public AI models on student interactions or personal data.
• We DO NOT use student data for target advertising or commercial gain.
• We DO NOT use manipulative game mechanics to track behavior or prolong unnecessary screen time.

1. Introduction

Veritas Virtual Academy LLC (“Veritas,” “we,” “us,” or “our”) is committed to maintaining the highest standards of data protection for students, parents, educators, and institutional partners across our virtual private school, Home Education tools, and AI-powered EdTech solutions.

This Privacy Policy outlines how we collect, use, store, and safeguard personal information across our website (veritaslearn.com), learning management system (LMS), AI learning assistants, and VR/AR immersive learning platforms.

2. Regulatory Compliance & Certifications

Our systems and partner architectures are designed and built to meet or exceed strict educational data privacy and security benchmarks:

• FERPA Compliant: Full protection of student educational records, grade history, and enrollment data, granting parents and guardians control and access to records.
• COPPA Compliant: Strict protocols governing online data collection for children under 13, requiring verifiable parental or institutional consent prior to platform usage.
• 1EdTech TrustEd Apps Certified: Verified adherence to industry standards for application data privacy and secure LMS integration via LTI.
• SOC 2 Type 2 Compliant: Independent verification of security practices, operational integrity, and server infrastructure safety.
• WCAG 2.1 AA Certified: Ensuring accessible, private learning experiences for users with diverse learning needs.

3. Information We Collect

3.1 Account & Demo Information

When requesting a demo, contacting sales, or registering an account (as a parent, student, school administrator, or prospective owner), we collect:

• Full name, email address, phone number, and physical city/state.
• Organization or business name and student count projections.
• User role (e.g., Parent, Home Educator, Charter Administrator, Private School Owner).

3.2 Student Academic & Platform Data

To provide adaptive learning, record-keeping, and state compliance support, we process:

• Course progress, quiz/test scores, reading/math proficiency metrics, and completion rates.
• Attendance logs and state renewal compliance documentation for Home Education families.
• Socratic AI tutor query interactions to personalize real-time academic guidance.

3.3 VR/AR & Technical Usage Data

To run our 250+ VR/AR/Mixed Reality simulations (including CTVE labs and field trips):

• Technical telemetry needed to render VR sessions in Headset or Desktop Mode.
• Platform diagnostic logs to resolve technical support issues in the Help Center.

4. How We Use Information

Personal and educational data is strictly used for student well-being and the advancement of learning:

• To deliver personalized, adaptive Socratic instruction and real-time educator dashboards.
• To assist Home Education families with state registration, co-op schedules, and grade records.
• To provide institutional administrators with LMS reporting, attendance tracking, and CTVE test prep analytics.
• To contact demo requesters and newsletter subscribers regarding custom quotes and platform updates.

5. AI Ethics & Data Protection Safeguards

AI in education must be transparent and safe. Our platform architecture enforces strict safeguards:

• Zero Public AI Model Training: Student interactions, prompts, or coursework submitted to our AI learning assistants are never fed into public or third-party AI models.
• Safety Guardrails: AI learning assistants are engineered exclusively to support learning science. They are restricted from generating harmful content, simulating human emotional relationships, or facilitating academic dishonesty.
• Teacher-Guided Control: AI tools operate as assistants to human educators and parents, providing real-time visibility into who needs academic assistance without automated behavioral manipulation.

6. Data Storage & Encryption Standards

Veritas utilizes more secure and private decentralized cloud storage architectures for student data. All sensitive communications, academic records, and portal credentials are protected using industry-standard encryption protocols both in transit (TLS/SSL) and at rest (AES-256).

7. Third-Party EdTech & Infrastructure Partners

We share data only with verified EdTech partners necessary to fulfill our educational services (such as VR/AR content providers like VictoryXR and Open VR Training or LMS integration protocols). All partners are legally bound to strictly adhere to FERPA, COPPA, and our privacy standards, and are prohibited from using student data for independent purposes.

8. Parental & Student Rights

Parents, legal guardians, and partner school administrators hold complete rights over student data, including:

• Access & Review: Requesting copies of stored academic and attendance records.
• Correction & Deletion: Requesting correction of inaccurate personal data or account deletion upon program exit.
• Consent Withdrawal: Revoking consent for non-essential communications or specific tool integrations at any time.

9. Policy Updates

We may update this Privacy Policy to reflect platform additions or legal changes. When material modifications occur, registered users will be notified via email or dashboard notification prior to implementation.

10. Contact Privacy & Trust Team

If you have questions, inquiries, or privacy requests regarding student data, COPPA/FERPA compliance, or cloud security, please contact our team: